ExperiencesPilot
Illustrative case study
A winery welcoming guests all week
Tastings, private groups and hosts coordinated around real capacity.
A fictional scenario showing the proposed workflow, not a completed client project.
Manage tastings and bookable activities. Bring packages, participants and extra services together in one programme.
The challenge
Private tastings and public sessions shared the same hosts and spaces, but availability was kept in different calendars. Dietary requests often stayed in an email thread.
The system design
Each reservation carries its guest count, tasting format and dietary needs. Hosts see a daily plan, and staff check space and seating before confirming a new group.
The intended outcome
The team would have a clear guest list and preparation plan for every session, without rebuilding the schedule when a private booking changes.
What we'd build with you
- One calendar for every booking channel
- Packages with add-ons and automatic pricing
- Participant lists with dietary and language needs
- Staff rota linked to the bookings
- Vouchers, confirmations and invoices
What a week could look like
Show us how you work. We'll show you where the hours go.
A free, no-obligation workflow review. You leave with a clear picture, whether or not we build anything.